1. To enter a Club Competition a player must be a member of the appropriate Club Golf Section and hold a WHS Handicap Index.
2. To be eligible to play in, or win, a Club Competition the player must have recorded a minimum of 12 (twelve) qualifying scores on their handicap record in the preceding 12 months before the closing date for the competition. For knockout competitions this rule applies to the date of the previous round in the competition they are playing in on a rolling basis.
This rule is in line with the requirements of Essex Golf Union competitions whereby for a player to be eligible to play in any EGU administered inter-club competitions or event from 2022. The rule also helps to ensure a greater level of fairness to those entering competitions.
3. Players are responsible for their entry into a competition. Entries must be made by those intending to play and must not be made on behalf of others. Only names registered for the competition will be eligible for that competition.
4. The Competitions Secretary’s decision is final in all aspects of interpretation and application of Competitions Rules.
5. A printed copy of the Club Competitions calendar is available from the Pro-Shop. An on-line version is also available on this website.
Rules of Play
6. The R & A Rules of Golf apply to all competitions. Players are responsible for knowing and applying the rules, including any local rules that may be effective at the time.
7. Unless otherwise stated –
a) During the summer months (April to September) men’s competitions will be played from White Tee markers (or as stated on the entry sheet) as Stroke-Play or Stableford competitions as specified on the Entry Sheet.
b) During the winter months (October to March) men’s competitions will be played from the Yellow Tee markers as Stableford competitions.
c) Ladies’ competitions will be played from the Red Tee markers.
8. Competitions played with 3 or more temporary greens will be played as non-qualifying competition.
9. Unless otherwise stated, buggies can be used in all Club Competitions.
10. A player may compete simultaneously in multiple forms of stroke-play competitions, such as regular stroke play, Stableford, Maximum Score, and Par/Bogey. In such circumstances players must notify the competition secretary in-advance.
Note: As provided in Rule 8, the Club may make and publish Local Rules for local abnormal conditions. Such notices will be published from time-to-time and posted when required on appropriate noticeboards.
Monthly Medals and Trophy Competitions
11. Players register to enter these competitions on the day of the competition.
12. Before playing, players must –
a) Pay the entry fee in the Pro-shop and sign the Payment Sheet, non-payment will result in disqualification. (Subject to annual review Entry Fees maybe waved for Cadets entering adult competition.)
b) Register to enter the competition using the computer touch screen in the entrance area to the bar or via HowDidIDo app on their mobile device. Do not use MyEG app for Competitions.
If it is not possible to register entry on the computer before play, players may do so prior to
entering their score at the end of their round, providing that they signed the Payment Sheet before playing.
13. After playing, players must enter their scores on the computer touch screen or via HowDidIDo app on their mobile device. If the computer is not working, then players should note the time that the system was unavailable on their scorecard so that it can be verified via the computer log.
14. Failure to register participation and/or entering scores in the computer system when it is available may lead to the score not being included in the competition results.
15. On Medal Days, members are required to enter the medal competitions up to 11.00 am. During this period, all players should enter the competition as not entering prevents others wishing to play from using these prime tee times.
16. Entry Sheets for Knock-out competitions are posted on the main Club noticeboard at least 4 weeks prior to the playing date for the competition.
17. Entry fees and any optional sweep money must be paid when players add their name to the Entry Sheet. Payment Envelopes are available in the Pro-shop. Completed Payment Envelopes must be posted into the appropriate Competition Box under the computer touch screen.
18. Players wishing to withdraw from a knock-out competition before the draw has been made may do so by removing their name from the Entry Sheet.
19. Players wishing to withdraw after the Draw Sheet has been posted on the noticeboard must notify the Competition Secretary. Alterations to the Draw Sheet does not guarantee that changes will be noticed. Players must also advise their opponent(s) so that they are aware of the situation and can put their name(s) forward into the next round.
20. All players are equally responsible for arranging matches. Players should contact one another as soon as possible and agree a date for the match. While all parties are responsible for making contact, prime responsibility will be with the player or players drawn first in the match.
21. All matches must be played by the closing date for the appropriate round. The closing date for each round is specified on the Draw Sheet.
22. The Competitions Secretary must be informed if a match cannot be played before its closing date. In exceptional circumstances the Competition Secretary may grant a short time extension to enable the match to be played.
23. Failure to complete matches or notify the Competitions Secretary by the due date may result in both sides being disqualified at that round. The Competitions Secretary’s decision in this respect will be final.
24. The match winners must notify the Competitions Secretary of the result by text as well as updating the draw sheet on the notice boards.
25. Entry Sheets for Shotgun competitions are posted on the main club noticeboard at least 4 weeks prior to the playing date for the competition.
26. Entry fees for Shotgun competitions are payable on the competition day.
27. Players wishing to withdraw from a Shotgun competition before the draw has been made may do so by removing their name from the Entry Sheet.
28. Players wishing to withdraw after the Draw Sheet has been posted on the noticeboard must notify the Competitions Secretary as soon as possible so that any changes to the draw can be made. Alterations to the Draw Sheet do not guarantee that changes will be noticed.
29. Players are responsible for ensuring that –
a) Their name, current Handicap Index, Course Handicap, Playing Handicap and marker’s name are clearly legible on their scorecard.
b) Their marker has recorded their correct GROSS score for each hole on their scorecard
c) Their scorecard is signed by both the player and the marker. Markers must be a member of the Club and hold a WHS Handicap Index.
d) Their scorecard is placed in the correct Competition Box (unless otherwise advised) at the end of play. “No Return” scorecards must be marked as such, scores for completed holes must be entered on the system and placed in the Competition Box as these can affect the PCC of the day (Playing Condition Calculation).
30. Failure to comply with scorecard requirements may lead to disqualification from the competition. Players who persistently fail to comply may be subject to further action.
31. Scorecards placed in the Competition Boxes are deemed to be in possession of the Committee and may not be removed or altered under any circumstance, except by a member of the Committee.
*Note: A guide to completing a scorecard can be found on the notice-board next to the computer touch screen. *
Additional Competitions and Cancelled Competitions
32. Additional competitions may be added to the published competition calendar with the agreement of the relevant competition organiser. A minimum of 1 weeks’ notice must be given to members who may wish to enter the additional competition.
33. In the event of a competition being cancelled due to unforeseen circumstances or its play date altered, at least 1 weeks’ notice will be given. Every attempt will be made to reschedule a cancelled competition.